Fill Employment Forms Faster and Without the Back-and-Forth

Upload your employment form PDF to Simplicity AI. Our platform converts the form into an interactive questionnaire that walks you through each section in plain English. Simply visit our website, upload your form, and follow the prompts to complete it in minutes. Try it for free.

Yes. Upload an offer letter, a prior year's W-4, identification documents, or any file containing the employee's details as a source document. Simplicity AI extracts names, addresses, Social Security numbers, start dates, and compensation details, and automatically populates the correct fields.

Every state has its own withholding form with its own field structure, exemption rules, and filing requirements. Simplicity AI recognizes each state's form format and maps the employee's withholding elections to the correct fields. If the employee works in a different state from where they live, AI prompts apply to both jurisdictions.

Yes. HR departments that onboard multiple employees can upload a standardized form set and process each new hire's paperwork, including their personal details. Simplicity AI stores company-level information (employer name, EIN, address, plan details) across all forms, so HR only enters it once.

The I-9 has strict completion deadlines (Section 1 by the first day of employment, Section 2 within three business days) and specific document requirements. Simplicity AI walks employees through Section 1 in plain English, flags missing or incomplete fields, and prompts employers to verify acceptable documents for Section 2 before the deadline.

Yes. Employment forms contain highly sensitive data, including Social Security numbers, bank account details, tax returns, immigration documents, and medical information. Simplicity AI encrypts all documents, handles your data privately, and never shares it with third parties. Your data stays yours.

The 2020 W-4 redesign eliminated allowances and replaced them with a multi-step process involving income adjustments, deductions, and dependent credits. Many employees still estimate the numbers or leave steps blank, resulting in either too much or too little federal tax withheld. When they file their return, they either owe a large balance or they've given the government an interest-free loan all year. Simplicity AI walks through each step of the W-4 with plain-English explanations so employees make informed elections.

An employee completes the federal W-4 as single with no adjustments, then completes the state form as married with three exemptions. Payroll runs both, and the employee ends up owing state taxes at year-end because the withholdings didn't align with their actual filing status. Simplicity AI flags inconsistencies between federal and state withholding elections, allowing the employee to reconcile them before both forms are sent to payroll.

Direct deposit authorizations, benefits enrollment forms, handbook acknowledgments, and background check consents all require signatures. A form without a signature cannot be processed. HR sends it back, the employee takes three days to return it, and payroll or benefits enrollment gets delayed. Simplicity AI highlights every signature field and won't generate the final PDF until all required signatures are completed.

The W-4 changes. The I-9 changes. State withholding forms change. Benefits enrollment forms change every plan year. Using last year's version results in missing required fields, references outdated exemption rules, or submits a form that the system no longer accepts. Always upload the most current version to Simplicity AI to ensure compliance.

The new hire completes 12 forms and enters the company name slightly differently on 3 of them. One says "ABC Corp," another says "ABC Corporation," and a third says "ABC Corp LLC." Now the I-9, the W-4, and the state form don't match, which can trigger processing delays or audit questions. Simplicity AI locks employer details across all forms in a packet, so the company name, EIN, and address are consistent everywhere.

Most employers give new hires 30 days from their start date to enroll in health insurance, dental, vision, and other benefits. If the employee misses the window, they must wait until the next open enrollment period, which could be months away. Some employees don't realize the deadline exists until it's passed. Simplicity AI can't track your employer's enrollment deadlines, but it helps you complete and export the benefits forms the same day, so the paperwork isn't the reason you miss the window.

It may seem like a minor form, but if there's a workplace accident and HR can't reach anyone because the emergency contact form was never completed, the consequences can be serious. Many employees skip it or fill in outdated information. Simplicity AI includes emergency contact forms in the onboarding flow and prompts for complete details, including name, relationship, phone number, and alternate contact.